There are two payroll systems that a Graduate Student can be employed by:
- Wage Payroll
- Salary/Stipend (for those on an ASSISTANTSHIP)
Note: Students on both systems can view pay information through the Hokie SPA login, then Hokie Team and pay stub information.
Graduate students on the wage payroll system:
- Students are hired by individual faculty members
- Students cannot work until payroll paperwork has been completed by the department
- To track hours worked, all students must clock in and out using Timeclock. Students will only be paid for hours logged in Timeclock.
- Missed punches should be reported to the wage payroll coordinator as soon as possible.
- Pay periods for a student on wages:
- 1stto the 15th of the month
- 16thto the end of the month
- The work week runs 12:01 am Saturday morning to 12:00 midnight Friday.
- Students should review their hours in TimeClock each week:
- To detect missed punches
- To ensure they do not exceed the maximum hours per week governed by law
Graduate students on the salary/stipend payroll system:
- Students who have assistantship contracts are on this system
- Students are hired by individual faculty members or program areas
- Assignments of work are given by faculty to the student. Some students may be required to work over university breaks.
- A student can be hired as a GRA (graduate research assistant) or a GTA (graduate teaching assistant)
- A full time work load for a graduate student is 20 hours per week. This is considered 100% of an appointment.
- Students can be employed for different percentages of an appointment.
- In most cases, tuition assistance is part of the assistantship contract. The base in-state tuition amount, the technology fee, the library fee and the engineering fee will be paid in the same percentage as the appointment.
- For out-of-state students, a wavier is available for the difference between the base in-state tuition and the base out-of-state tuition. If a student receives an out-of-state waiver (also called a “UF Graduate Differential”), it does not mean the student is now an in-state student.
- Students on assistantships must be registered for a minimum of 12 credit hours per semester (not including classes with an audit grade mode).
- Pay periods for students who are on this system are:
- The 10th of the month to the 24th
- The 25th of the month to the 9th of the next month
- Students who are on an assistantship are eligible to receive help with insurance premiums if they use the university student health plan. Please see more information at www.grads.vt.edu.
- The staff contact person for assistantships is: Graduate Student Coordinator